Procedures

1. Review materials
2. Announce roles:
• 1 Facilitator: guides the exercise
• 1 Note-taker: captures real-time notes and takes photos of the output
• 6-7 Advisors: Provide domain expertise
3. Encourage Advisors to log into the Team’s Notion to contribute, especially to add links/resources in the “Notepad” sections
4. Conduct icebreaker
5. Establish norms for the rest of this day
1. Focus, to the fullest extent possible.
2. We each have a voice at this table.
3. This is our opportunity to take risks. Embrace wild ideas.

Timer [seated]

Materials

• AV for Note-taker to share Notion on screen
• Post-its (plain white rectangular)
• Sharpies (writing material)
• Rolling easel
• Personal mat to place Post-its
• Sticker dots for voting
• Virtual and physical timer

Outcomes

• Teams are familiar with each other
• Teams understand the exercise and materials they will be using

Procedures

1. Within 5 minutes, each Advisor writes down as many problems or challenges they perceive:
• INSIDE OF THE HIGH SCHOOL CLASSROOM or IN HIGH SCHOOL  EDUCATIONAL SYSTEM
• Example: “High schools are failing our students in math, they can’t relate and it is boring for them.”

Notes:

• Use one Post-it for each problem/challenge
• You will select up to 5 problems/challenges to share with the Team

Timer [seated]

Materials

• AV for Note-taker to share Notion on screen
• Post-its (plain rectangular)
• Sharpies (writing material)
• Rolling easel
• Personal mat to place Post-its
• Virtual and physical timer

Outcomes

• Each Advisor has at least five problems/challenges written down on Post-its

Procedures

• Each Advisor selects up to 2-3 problems/challenges to share with the Team, spending ~30 seconds on each problem/challenge (3 mins max per Advisor)

• After each Advisor shares, Facilitator takes the Post-its and attaches them to the rolling easel, grouping common problems/challenges together

Timer [seated]

Materials

• AV for Note-taker to share Notion on screen
• Post-its (plain rectangular)
• Sharpies (writing material)
• Rolling easel
• Personal mat to place Post-its
• Virtual and physical timer

Outcomes

• The team has an idea of all problems/challenges inside high school classrooms or the high school educational system
• Problems/challenges are grouped by commonality

Procedures

1. Each Advisor receives two red dots to vote on the most pressing problems, doing so silently

2. Facilitator moves the top 3 problems/challenges based on the number of votes to the middle of the easel

Notes:

• If there is a tie-breaker, Advisors will vote for the top problem/challenge by using their hand

Timer [standing]

Materials

• AV for Note-taker to share Notion on screen
• Post-its (plain rectangular)
• Rolling easel
• Virtual and physical timer
• ¼ inch dot stickers (round and red color)

Outcomes

• Advisors vote
• Top 3 problems/challenges are identified

Procedure

1. The top 3 problems/challenges are rephrased by the Team. The team works to reframe the problem into a "How might we...?" statement.

Example:

Problem: “We have no means of measuring the efficacy of these AI tools my students are using."

Reframed: "How might we create means of measurement and efficacy of AI products?"

Timer [standing]

Materials

• AV for Note-taker to share Notion on screen
• Post-its (plain rectangular)
• Rolling easel
• Virtual and physical timer

Outcomes

• There are 3 “How might we…” statements and they are captured in the Team Notes section

Procedure

1. Brainstorm. Allowing 5 mins for each of the top problems/challenges, each Advisor writes down as many solutions they have for the specific problem/challenge
• The format for Solutions on a Post-it should be no more than 3 sentences, which sounds similar to an “elevator pitch”
• Given the current landscape of companies and AI products, hold space for how technology may play a role in each solution Post-it
• Example solution: “Build the most dynamic curriculum on becoming an Entrepreneur; using AI co-pilot trained on insights from world-famous business leaders.”
2. This process will be repeated for the problem/challenge, totaling 15 mins
3. Shareout. Each Advisor selects up to 3 solutions to share with the Team, spending 1:30 min max per advisor on sharing solutions (~30 secs on each solution). Limit to three sentences “elevator pitch.”
4. Sorting. After each Advisor shares, Facilitator takes all solution Post-its from the Advisor and attaches them to the rolling easel. Team reads all solutions and [if applicable] Team supports in sorting common solutions under each problem/challenge

Timer [seated]

Materials

• AV for Note-taker to share Notion on screen
• Post-its (plain blue rectangular)
• Sharpies (writing material)
• Rolling easel
• Personal mat to place Post-its
• Virtual and physical timer

Outcomes

• All solutions are sorted and presented under each of the top 3 problems/challenges

Procedure

1. Each Advisor receives 5 red dots to vote on the most appealing solutions, doing so silently

Notes:

• If there is a tie-breaker, Advisors will vote for the top problem/challenge by using their hand
• Only 1 vote per solution

Timer [standing]

Materials

• AV for Note-taker to share Notion on screen
• Post-its (plain rectangular)
• Rolling easel
• Virtual and physical timer
• ¼ inch dot stickers (round and red color)

Outcomes

• At least 3 solutions are identified via votes

Procedures

1. Facilitator selects at least 3 and at most 5 of the most voted-on solutions and moves them to the top of the matrix side of the easel

2. Advisors discuss each of the solutions to determine the feasibility and place the solution on the “Effort vs. Impact” matrix
• Vertical axis: level of impact of the solution
• Horizontal axis: level of effort required to create the solution

3. Each Advisor receives 1 green dot to vote on the most appealing solution from the matrix, doing so silently.
4. By the end of this session, the team has landed on one idea to build a roadmap for.

Notes:

• The objective of this exercise is to gather consensus, if not a majority, on where to place each solution on the matrix

Timer [standing]

Materials

• AV for Note-taker to share Notion on screen
• Rolling easel
• Virtual and physical timer
• ¼ inch dot stickers (round and green color)

Outcomes

• Top solutions are on the effort vs. impact matrix with their votes

Procedures

1. The facilitator rolls the Team’s easel to the general area for viewing.

Side 1: Problems/challenges & solutions

• Grouped problems/challenges
• Voted on top 3 problems/challenges
• All possible solutions under each of the Top 3 problems/challenges

Side 2: Mapped matrix

• Quadrant with at least the top 3 solutions plotted based on effort vs. impact

Timer [walk]

Materials

• Rolling easel
• General area for a break
• Coffee, tea, biscuits break

Outcomes

• Advisors have scanned the problems/challenges, solutions, and mapped matrices from the other Teams